If you’re applying for an Employer Identification Number (EIN), you may be asked to complete IRS Form SS-4. But what does an SS-4 form look like, and what kind of information does it ask for?
This quick guide will show you the structure of the SS-4 and explain its purpose and key sections.
What Is Form SS-4?
Form SS-4 is the IRS application for an Employer Identification Number (EIN). It’s required when starting a business, hiring employees, opening a business bank account, or applying for certain licenses.
You can submit the SS-4 online, by fax, mail, or phone (for international applicants).
What Does an SS-4 Form Look Like?
The SS-4 is a one-page IRS form, divided into 18 numbered fields, plus additional sections for business information. Here’s a breakdown of what you’ll find on it:
Key Sections of the SS-4 Form:
- Legal name of entity
- Trade name (if applicable)
- Executor or responsible party name and SSN or ITIN
- Mailing address
- Street address (if different)
- County and state of business location
- Type of entity (LLC, Corporation, Sole Proprietor, etc.)
- Date business started or acquired
- Closing month of accounting year
- Highest number of expected employees
- Principal activity of the business
- Reason for applying (e.g., new business, hiring employees)
Is There a Sample SS-4 Form Available?
Yes. You can view and download the official IRS version of Form SS-4 directly from the IRS website.
It includes fillable fields if you’re submitting via fax or mail. If applying online, the form is auto-filled during the digital application process.
Do You Need to Fill It Out Manually?
Only if you’re applying by fax or mail. If you apply online, you’ll just input your information into the online system. A digital SS-4 is created and submitted for you, and you receive your EIN confirmation instantly.
What Happens After You Submit the SS-4?
After submission, the IRS issues an EIN Confirmation Letter (CP 575), which serves as official proof of your EIN assignment. Keep this letter for tax and business records.
Final Thoughts
If you’ve been wondering what does an SS4 form look like, now you know: it’s a single-page form containing essential business details required to obtain an EIN. It’s free to file, and the online method is the fastest and most convenient.
